A Status Report Sample can be used for a variety of purposes. Project management is much more than merely seeing it all through to completion and defining the scope. It also entails communicating the status of a given project to key stakeholders in such a way that they are aware of the current status of the project. After all, as a successful project manager, you are solely responsible for the delivery of such a project.
So what are the things you have to include in a good status report sample? First and foremost, it should always be short and concise. You can’t afford to have a report that’s too long as it could prove to be too confusing and hard to understand. As much as possible, try to make your document shorter yet more informative.
It should be properly formatted. An ideal pdf status reporting template would use the LaTrobe format. This is an easily readable program language that makes it easy to come up with good templates that are easy to read as well as structured well. You can easily change the formatting as often as needed without having to rewrite or re-write everything. The change requests or tasks that you will include in your document should also adhere to the standardized project status reporting guidelines.
You should always stick to the specifics. The task or request that you need to write on the Status Report Sample should be done in the specific order. If the information that you want to include is missing, put it in the order that you want it to appear in the template. For example, you should always write the name of the person who is assigned the project, the current project status, the current tasks and the current time. Include all the details that are related to the task that you want to write on the Status Report Sample. When you have written all the necessary details, save your document and proceed to the next step.
Provide a table of contents. Using a table of content is a good idea for two reasons. First of all, it provides a clear outline so that the readers will know where they should go after reading the whole document. At the same time, the table of contents will help the stakeholders locate the section that they need to read or understand. Sticking to the project progress, project summary, definition of terms, description of features or services offered, and project history makes it easy for the stakeholders to navigate through the document.
State the purpose of the document. As mentioned above, the purpose of the Status Report Sample is to serve as a primer or a manual on project status reporting. It should therefore, identify the readership or the audience of the report and then address their concerns or questions. The report template should include a concise Overview and Position Paper. The overview should provide an outline of the project status, the current status, and the future plans. The position paper should address the key issues or points that the audience would like to discuss.
State the deadline for the regular reports. It is important to remind the stakeholders that they have a specific date on which they need to report their performance to the management. It is also important to state the deadline for the critical milestones. On the basis of these deadlines, regular and special status reports can be prepared. The critical milestone reports are required once the project is in the midst of its developmental stage. The regular status reports are required on a regular basis.
State the purpose of the Status Report Sample. The purpose of the Status Report Sample is to serve as an informative tool to project managers and stakeholders. However, the audience of the project management software may vary from one individual to another. Hence, the state of the audience should be specified in the Status Report Sample.