Expense Reports are a must have for any business. This is especially true in today’s business world where there is so much work to be done and there is so much potential to be achieved if only a few simple things are accomplished. In order to do that, you need to have a way to organize all of the work you need to do so that it can be tracked and measured. This means making sure that you have an Expense Report Template that can help you create and maintain expense reports within your Google Docs account. Below we will take a look at how this can be done and what some of the benefits are that you can realize by doing so.
First off, with the Google Docs program you have the ability to easily create expense reports as many times as you need to. This means that you can have a report on your computer, your tablet, or even on your smartphone. You simply need to go to the appropriate section within the Document Picker for the type of format that you want to use.
Now let’s look at how expense reports can be more effective when they are integrated into the Google Docs process. By having a Google Docs Expense Report Template in place, you can make all of your expense reports within the system directly from within the application. This makes tracking and managing them easier than ever before.
First, since everything is already formatted within the system it makes it easy to go into each document and do what you need to. Also, once you open one of these documents up, you have the entire program open at your finger tips so there is no searching for anything or trying to find a specific feature within the document. This makes it easy to quickly move through any particular report that you need to go over. Additionally, since the template has everything pre-filled, it also means that your reports are always formatted in a specific way so there is no need to reformat them when you need to change the layout.
The next big benefit to integrating your Google Docs expense reports with a template is that you have the option of being able to store multiple versions of the same report. This means that if you have different versions of a report that you have created within the system then you can simply pick which version you would like to update. This is especially helpful if you have many different versions of a report that you need to update on a regular basis. Since you are able to do this easily, you will not waste a lot of time re-formingalling the documents.
Also, since the software is integrated with the Docs application, it makes it very easy to track changes and updates to the documents right inside of the application itself. Tracking changes to a Google Docs expense report is incredibly easy when it is done directly within Docs. This is because you will be able to move between versions, look at data from past dates and check expenses on a particular period of time all from within the Docs application. This means that you are able to get quick access to your latest reports and do things in a much more streamlined manner.
Another great benefit is the tracking functionality that is built into the software. With Google Docs you are able to set up recurring billing tasks that will automatically be paid for on a monthly basis. This can be extremely beneficial if you have a series of recurring expenses. For example, you may have your insurance, cell phone, utilities, Internet, home maintenance and other types of expenses that you have to pay on a monthly basis. Using Google Docs, you can create a special template that makes it extremely easy to set up billings and track them from just one application.
The only drawback to using a Google Docs expense report template is that you are going to have to share it with everyone who is on your address list. However, if you have several people on your list, it can be very cost effective because you will only be sending the template to everyone who has accessed it or needs a copy of it. Plus, since everything is electronic you will be able to see the results immediately. Once you have your reports generated, you can make any final changes that you wish and then print them off to take down right away.