What are the types of Employee Expense Reports/ Forms? Employee Expense Report Template is a template that is prepared by the employer for the employee to use at his workplace. It is designed so that he can do the report himself and not have to contact his supervisor or human resource personnel. These are templates that are intended to be used by office employees who are not capable of producing their own report. In most cases, these templates are prepared by the company itself and then distributed to all the different departments of the company for use.
What are the basic things that an employee expense report template covers? The template consists of the complete set of instructions and specifications about how to fill in the details of your actual expense report form. It explains how to write in the details of your job functions, salaries paid to each employee, specific job functions, taxes that you should pay to the government, and even details of any loans that you may have to pay back to the government. In most cases, the employee expense report forms are prepared with different types of allowances like mileage, business car expenses, and even the actual expense that the employee incurs when attending business functions.
Did you know that most of the employees actually submit their own receipts for the expenses that they incur during their job functions? Most companies actually encourage their employees to submit their receipts instead of the company submitting their receipts as proof of the expenses that the employees incur during their job functions. This is because most of the time, the employees’ receipts are much detailed and authentic than the company’s receipts.
What are the advantages of using a daily employee expense report template? Most of the employees find it very difficult to write their own report as these tend to follow a standard format. Also, the forms are quite long as well. If you are someone who wants to use a simple template for your own reports then you should be warned against this option as most of these do not come cheap. These can actually cost up to $6 per template depending on the length.
So, what are the best options if you want to prepare your own expense report? If you are planning to use a template, you should remember that these tend to be very detailed. Also, most of these cost quite a bit so if you have limited budget then it would be better if you choose to use the basic expense template that costs you just less than one dollar. The basic expense template usually includes the name, and contact information of the employee, his job functions, the basic rate or salary, expenses for food, transportation, and lodging, as well as any gifts or other benefits that the employee receives every year.
Another option you have when it comes to using a mileage and travel expense report template is to use the vendor that specializes in this type of report. There are actually a lot of these types of companies around but it would be best if you opt for a company that is trusted and has a good reputation. A good thing about this type of vendors is that they usually customize the templates to suit your specific needs. Also, since these types of templates come with all the necessary information you need, you won’t have to spend extra time in putting together the report.
A third option that you may want to consider is using the online version of these expense report templates. This way, you can prepare the reports online anytime you want. Most of these vendors allow you to download the templates once you have paid a fee. Once you have downloaded these templates, you can easily print them out or just use them as they are. You will just need to print the reports from time to time so make sure you have a printer that can handle color printing. This will ensure that you are able to present the report in a professional manner each month.
Aside from these, you should also have employee credit cards that have monthly statements due on them. In this manner, you can automatically issue the employees their statements. If you have an online program then you can also issue invoices through email. These types of reports can definitely simplify your job and eliminate a lot of the tedious and time-consuming task that comes with preparing these reports manually.
